+27861 222 887

terms & conditions

These terms are provided to clarify what Red Cactus Software CC provides and to explicitly explain our business terms. As this is a live document you should always monitor this for changes if you have any services with Red Cactus Software.
All prices quoted on this site includes VAT.


The reseller will invoice his/her clients. The charges payable to Red Cactus for the reseller hosting facility is predefined per package. The charges will include the package fee, any additional domain registration/renewal and support fees (where applicable).

As resellers you are bound by the terms and conditions of all applicable authorities, including but not limited to https://www.registry.net.za, https://opensrs.com or https://zadomain.net for domain registrations. (See domain registration agreement above for links and T&C references).

Because of the nature of reselling, all our resellers are required to pay the services using a debit/credit card via the WHMCS / SeriousBilling admin area.  This avoids any downtime and admin related issues, which will impact negatively on your clients and us as an organization.


  • The initial setup of your hosting reseller account is free.
  • Optional reseller training is charged at R420.00 (incl VAT) p/h
  • For manual migrations (via FTP and phpMyAdmin), your data (website, database and Emails) will be transferred for free, thereafter standard rates apply for client sites and Emails, depending on the volume. Please contact us for an estimate.
  • The first ten (10) cPanel to Direct Admin transfers in the form of a .tar.gz file, are free.  Thereafter a fee of R20 per user account applies.
  • OPTIONAL white label support for your users/clients.  Please contact us for an estimate.
  • Over disk usage is charged at R5.95 per Gb.
  • Third party support available for ad-hoc support requests.  Please navigate to https://redcactus.co.za/third-party-support for more details.
  • Optional Red Cactus Billing system (SeriousBilling) is currently free for resellers hosting with Red Cactus.  A flat fee for external resellers, wishing to make use of our web based billing system is charged at R99.00 pm (incl. VAT).  All our resellers require their own “SeriousBilling” subscription should they prefer automated  invoicing, billing and web-hosting provisioning as well as domain management for their clients.  The same applies to WHMCS (please inquire at whcms.com)
  • Free .co.za domain.  Applicable to initial registration and only for reseller’s own hosting account.  The credit will be applied to your reseller account once you have hosted with Red Cactus for three (3) monthsThis translates to three (3) paid invoices.
  • Shared Windows and Linux reseller hosting is limited to 100 domains after which resellers will be required to migrate to a VPS, where no further limits on domains apply when making use of SolidCP.  There are also no limits on the amount of domains/user accounts on a Linux Reseller VPS, should you opt for the DirectAdmin Standard Licence on Linux.
  • Where resellers 1) have not settled their invoice by the due date, 2) are not able to support their client(s) any longer or 3) the client has a legitimate reason to move away from the reseller, the client(s) will be contacted to offer an alternative.



“The Provider”
The entity providing the hosting environment to its users.  In this case Red Cactus

“The Reseller”
The person or company signing up for hosting services with the Provider in order to reseller the services to clients.

An arrangement between the Provider and the Reseller where the Reseller compensates the Provider for the use of the Provider’s servers.

“Effective date”
The date on which a service takes effect, i.e.  When the Reseller signs up for their new hosting account.

“White label”
The Provider removes their brand and logo from the end product so that the Reseller can use their personalized branding.

In this case products refer to the hosting plans available for sign up to the reseller.

Services may include various web hosting and email related functionality and support offered to the Reseller.

The act of giving the required permission to perform a specific task, in this case the Provider gives the Reseller permission to resell the Provider’s hosting services as their own.

This is the term used when the initial registration period is coming to a close and the next cycle for the domain is paid.  It could be 1 year up to 10 years, depending on the requirement of the owner of the domain.

Upon deciding to discontinue a domain, the Reseller and/or the client can set the domain to “auto-expire”

The process of preventing the domain from renewing automatically when the next cycle starts.

“Payment cycles”
This refers to the billing period selected by the Reseller, e.g. monthly, quarterly, biannually or annually.

“Online payment”
A method of settling an invoice using a bank card via the Admin panel (admin.redcactus.co.za).

“EFT payment”
Electronic Funds Transfer is done through making a payment using your online banking website or mobile application.

“Third party products”
These are products or services provided by an entity outside of the primary business relationship between the Provider and the Reseller.

Means of bring an agreement or service to a halt.  Ending a contract through verbal or written communication.

When a person and/or company becomes legally responsible for something.

“Payment obligation”
The Reseller has a responsibility towards the Provider to pay for the services provided as long as the services are rendered by the Provider.

The rejection of a right or claim by someone who would like to hold another party responsible for a certain outcome.

Security against or exemption from legal liability for a potential loss or financial burden


1.1 Authorization and Appointment.
The Provider hereby authorizes and appoints “The Reseller”, who accepts the authorization and appointment, as The Provider’s exclusive reseller, to resell the hosting products/services of the Provider under their own brand (White label).
1.2 Revision of Authorization.
The Provider may revise the list of hosting products/services by
a. Giving the Reseller 30 days written notice, although
b. The Provider is under no obligation to provide any reason for discontinuing the products/services.

2.1 Training and informational material
The Provider will provide the Reseller with training material where required and other information about the hosting panel(s) and their functionality to ensure the Reseller is able to perform their function of reselling hosting services.
2.2 Regulatory documentation
On the Reseller’s reasonable request, the Provider shall supply the Reseller with all documentation the Reseller requires to comply with the regulatory requirements of all Governmental Authorities in the region/country.

The Reseller will pay the Provider’s wholesale price for each product/service, as listed on the website.  The Reseller may determine its own retail prices, taking into account suggested retail prices provided by the Provider.
Changes to Products, Services and Prices
3.1 Changes to Products/services
The Provider may discontinue or modify the products/services, modify the product features, or replace the products/services with similar or third party products, except that the Provider may not discontinue, modify, or replace products that are subject to an accepted and outstanding purchase order, unless required by Law.
3.2 Changes to Prices
a. Notice of Upcoming Changes. If the Provider changes its hosting prices, the Provider will give the Reseller one (1) month notice before implementing those changes.
b. No Effect on quarterly, biannual and annual payment cycles. Changes to the Provider’s hosting prices will not affect any payment cycles, exceeding one (1) month.

The Reseller has the option to settle the invoice using the following methods;
4.1 Online Payment
The Reseller can make an online payment, after receiving the invoice, which is usually generated on the 25th of the month, via the Billing system, using a debit/credit card that has been activated for online payments.
4.2 EFT Payment
Electronic payments are accepted and will be allocated as long as the correct reference number is used.  The reference number contains the client/account ID, preceded by an “R” and followed by a “C”, e.g. R12345C

Please note
Domain renewals will be paid via the Reseller top-up account.  Notifications will be sent timeously and the amount due upon generating invoices, will be deducted from the top-up account.

5.1 Insufficient funds
Resellers must have the full required credit available in their account by month end run date. The run date is determined by each reseller. Should the funds not be available, your account will be suspended and all domains under your reseller account set to “auto-expire”.
5.2 Result of suspension
You are required to respond and rectify your account with the provider within ten (10) business days after defaulting on payment, in order to salvage your clients.  Should you not respond within this period, your clients will be migrated to a reseller of our choice and once this process has been initiated, you will not be permitted to re-acquire these clients.

6.1 Domain Renewals
Domain renewal notices are generated prior to the expiry date. The system allows for three (3) custom domain renewal reminder dates, e.g. 50 days (1st reminder), 40 days (2nd reminder), 30 days (3rd reminder).
6.2 Cancellation of Domains
Should the Reseller wish to cancel a domain, it is required to set the domain to auto-expire prior to the due date (1st). Domains will be renewed, should the reseller neglect to set the domain to auto-expire.

Non-Red Cactus-branded products receive support as provided by the relevant third party supplier. The Provider hereby warrants that when operated according to the documentation and other instructions the Provider provides, software will perform substantially according to the functional specifications listed in the documentation.  As a courtesy to our valued clients, we provide comprehensive installation details about how to use certain third-party products, such as Apple (IOS) and Samsung (Android), as well as Outlook and Mac, but we neither endorse, nor directly support any third-party products and therefore we are not responsible for the functionality, compatibility or reliability of these products. We are also not affiliated with, endorsed, or sponsored by any of these third party vendors.
7.1 Red Cactus Billing
The billing, hosting and domain management reseller platform, developed by ourselves offers a hosted solution and is accessible to resellers for the purpose of signing up hosting clients in order to manage their Website and Email services and is an optional extra, charged for additionally at the fee stipulated on our website.

The Reseller is bound to the regulations of the various institutions and authorities, including, but not limited to https://www.registry.net.za; https://opensrs.com as well as ICANN and applicable WWW authorities. The following is prohibited:
8.1 No reverse engineering
The Reseller will not
a. Create or attempt to, or aid or permits others to, create by reverse engineering, disassembly, de compilation, reverse engineering or otherwise, the internal structure, the source code, hardware design, or organization of any Product, unless expressly permitted by Law,
b. Copy, modify, translate, or create derivative works of software included in any Product, unless the Provider consents in writing, or
c. Separate the Product into component parts for distribution or transfer to a third party.
8.2  Internal Use
The Reseller will not use Products for its internal use, unless the Provider explicitly provides written consent.

9.1 Resellers vow to adhere to the below upon signing this agreement.
a. Always be honest and transparent with your offerings
b. Make any “hidden fees” known as clients do not appreciate surprizes when settling their accounts
c. Never engage in an argument with your client over a dispute, but rather have them write to you and keep record of all conversations. A great way to do this is through a dedicated ticket system.
d. Avoid gossip, especially when discussing their existing provider. Remember you want to win the client over and do not want to make them feel bullied into transferring to you
e. Own up when you have made a mistake and give the client a solution to their problem, without making excuses for your wrong doing
9.2 We encourage you to operate within the below parameters to ensure honest business practice
a. DO NOT register a client’s domain using your personal and/or company details. This contravenes the Registry’s policy surrounding domain registrations.  The domain is the client’s property and it should be registered in their name, using their details and personal Email address
b. DO NOT give out their personal details to ANYONE. That includes those wanting to purchase your client database.  This is in breach of the privacy act.
c. DO NOT over charge clients on domain registrations. A 10 – 15% margin is recommended.  The goal should be to retain the client for their monthly hosting fee not to make money from domain registrations
d. You SHOULD advise your clients correctly when they request assistance in selecting the appropriate hosting. Give them exactly what they require and rather sell them additional services or products, such as the WordPress themes or website maintenance
e. You SHOULD follow up after every query to confirm that it has been resolved and ensure that the client is satisfied. In doing so you prevent them from looking for a reason to move away from you
f. You SHOULD always address clients with the necessary respect as they are willing to spend money with you and as long as they feel looked after, they will have no reason to look for greener pastures. Remember, there is always the exception when nothing you do will please a client
g. DO NOT store client passwords. They should create their own mail accounts and manage their own credentials.  This is to ensure that should an account be compromised it is purely due to a weak or duplicate password the client used and you cannot be blamed

Either party may terminate this agreement for any reason on seven (7) Business Days’ notice to the other party.
10.1 Termination due to breach
Each party may terminate this agreement with immediate effect by delivering notice of the termination to the other party, if
a. the other party fails to perform, has made or makes any inaccuracy in, or otherwise materially breaches, any of its obligations, covenants, or representations, and
b. the failure, inaccuracy, or breach continues for a period of ten (10) Business Days’ after the injured party delivers notice to the breaching party reasonably detailing the breach.
10.2 No further liability
On termination or expiration of this agreement, neither party will be liable to the other party, except for liability
a. that arose before the termination or expiration of this agreement, or
b. arising after the termination or expiration of this agreement.
10.3 Waiver
Under no circumstances, including but not limited to negligence, will the Provider or any of its respective licensors or suppliers be liable for any special or consequential damages that result
from the use of, or the inability to use the Provider’s platform, even if advised of the possibility of such damages. Applicable law may not allow the limitation or exclusion of liability or
incidental or consequential damages, so the above limitation or exclusion may not apply to you.
10.4 Payment Obligations
Even after termination or expiration of this agreement, the Reseller will
a. Pay any amounts it owes to the Provider, including payment obligations for services already rendered, work already performed, goods already delivered, or expenses already incurred, while the Provider will
b. refund any payments received but not yet earned, including payments for services not rendered, work not performed, or goods not delivered, expenses forwarded.

The parties intend that this agreement, together with all attachments, schedules, exhibits, and other documents that both are referenced in this agreement and refer to this agreement,
a. represent the final expression of the parties’ intent relating to the subject matter of this agreement,
b. contain all the terms the parties agreed to relating to the subject matter, and
c. replace all of the parties’ previous discussions, understandings, and agreements relating to the subject matter of this agreement.

12.1 No Relationship. Nothing in this agreement creates any special relationship between the parties, such as a partnership, joint venture, or employee/employer relationship between the parties.
12.2 No Authority. Neither party has the authority to, and will not, act as agent for or on behalf of the other party or represent or bind the other party in any manner.

You agree to defend, indemnify and hold harmless the Provider, its representatives, officers, directors, and employees from all liabilities, claims, costs, and expenses, including attorney’s fees, that rise with your use of the reseller
platform, transmission of all communications on the reseller platform or from your violation of applicable law.


Free cPanel/Plesk to Direct Admin/Plesk transfers
The first ten (10) domain transfer and migration of associated data, as well as Emails is free.  Our standard fee of R495.00 (incl Vat) per hour is charged for any additional domains and data.

Free .co.za domain (not currently applicable)
The free .co.za domain only applies to the initial registration where applicable. Thereafter normal annual renewal fees apply. The free domain registration is limited to one (1) domain per client.  In order to receive the full benefit of the free domain, you are required to host with Red Cactus for a minimum of three (3) paid monthsThis translates to three (3) paid invoices.

Unlimited bandwidth
All packages have unlimited bandwidth.  The unlimited bandwidth usage provided by Red Cactus is subject to reasonable usage as mentioned above.

Disk space and over usage
Cloud space over the set limits is soft capped, so it still functions 100%. Over usage is charged at R5.95 (incl VAT) per Gb.

Direct Admin License
All Reseller Linux VPS packages include the Personal license, offering 1 User and 10 Domains.  Please note that this is a single user license and therefore only “admin” user accounts from cPanel can be restored.  If you would like to restore other user accounts, the website and database file(s) should be backed up from cPanel and published on your DA server via FTP and phpMyAdmin.

SeriousBilling is currently available for free, when signing up for a new Reseller hosting account on both SolidCP (Windows) and DirectAdmin (Linux).

No limits / Unlimited (domains)
Although your shared reseller hosting account is limited to 100 TLD’s (Top level domains), once migrated to a VPS, there is no limit on the amount of domains.

WHMCS for resellers
Our hosting environment is WHMCS ready, which means you will be able to purchase a WHMCS subscription and run the WHMCS module on your reseller account hosting space.  Kindly contact whmcs.com for assistance with integrations and module installation and any support related queries.

30 Day money back guarantee
If you are not entirely satisfied with a hosting product, you can cancel within a 30 day period (after sign-up), for a full refund – No questions asked!  Please refer to the terms regarding the .co.za domain that was registered during this time.  

Web and Hosting retainers
Any unused hours and/or tickets do not carry over to the next month.  Any work that goes beyond the hours of your specific maintenance package, will be invoiced @ R495 (incl VAT) per hour.  Alternatively, you can purchase Third Party Support in order to request for support related to the management of your Web and Email services.

Downloading stock images
Once you have purchased your WordPress theme, you become eligible to download 30 free images of your choice to compliment your new theme.  The same applies to the FREE theme included with our shared hosting for the duration of the promotion.

Third party vendors and applications
As a courtesy to our valued clients, we provide comprehensive installation details about how to use certain third-party products, such as Apple (IOS) and Samsung (Android), as well as Outlook and Mac, but we neither endorse, nor directly support any third-party products and therefore we are not responsible for the functionality, compatibility or reliability of these products. We are also not affiliated with, endorsed, or sponsored by any of these third party vendors. 


Third Party Support
Third Party Support comprises of Email setup, Email troubleshooting, WordPress troubleshooting and Hosting support.
Remote Desktop Support via ANYDESK is required for Email setup and troubleshooting, while not necessarily required for WordPress troubleshooting and Hosting support.

Third Party Support is accessible to ANYONE, wishing to make use of our premium support service and is independent from any of our hosting services and products.
You can either choose to register a user profile on our system, from where you can select a service or simply navigate to Third Party Support in order to purchase any one of the required products.

Remote Desktop Support Conditions
Kindly familiarize yourself with the below:

  1. Our remote desktop support allows the technical support consultant to access your local machine remotely, either to setup a new mail account, troubleshoot an existing mail account or WordPress install as well as offer hosting related support, e.g. basic database or panel query.
    Some of the issues might include, but not limited to;
    ►The error code 0x80070002 may appear when you try to add or set up a new Outlook e-Mail account
    ►The error code 0x800CCC0F usually appears when an antivirus program is enabled in MS Outlook, or when its settings cause conflict or other issues
    ►e-Mail Client is attempting to sync (IMAP) continuously and sending and receiving fails for no apparent reason
  2. The technical support consultant may in no way change any settings related to the Operating System and associated services, including but not limited to any 3rd party software and will provide feedback should the issue seem to be related to the these aforementioned services.
  3. Once the relevant feedback has been provided and the issue points to the above services, the client is required to contact an IT support technician in order to have the issue resolved.  Some of these issues, may include the following:
    ►Your computer’s response time is very slow. This could be due to a virus or malware being present, corrupted updates, hardware failure, etc.
  4. Kindly ensure that you have the latest backup(s) of your content available should an e-Mail account restore have to be done on your computer. Also,
    ►Provide the .pst back-up files if your e-Mail has been set-up as a POP account, if you didn’t save a copy of your received messages on the server. An IMAP account will ensure that your received and sent messages reflect on all of your devices as your devices are synced with the server.
  5. The following time limits apply to these departments where applicable:
    Email setup – 1 x mail account @ R150.00 (incl VAT)
    Email troubleshooting – 30 minutes @ R250.00 (incl VAT)
    WordPress support – 45 minutes @ R320.00 (incl VAT)
    Hosting support – 60 minutes @ R420.00 (incl VAT)
  6. Red Cactus and its personnel will not be held liable for the loss of any messages and/or data that might occur as a result of accessing your e-Mail client for the purpose of confirming and/or updating the mail settings. The same applies to the WordPress install or any other functionality of installed applications on your local computer.
  7. Submitted Premium Support queries/requests are valid for 30 days and will have to be re-submitted if not scheduled or actioned, although credits do not expire.The above Terms and Conditions may change at any time, without prior notice.

In order to simplify the costing, unless otherwise stated, Red Cactus has a companywide standard rate.
Standard rates will be quoted in many areas of the website, and always refer to this standard rate.
Current standard rates @ R495.00 per hour.

All pricing provided on this site includes VAT.


Clients may pay us using EFT to our bank account. (South African banks only) It is your responsibility to use the correct reference so that we may allocate payment correctly. Proof of payments are not used.
This is an automated system, based on the correct reference number supplied on all statements and invoices. (Sample R10123C)
Incorrect references will need to be manually receipted by a staff member and carries an additional R50.00 service charge.
You are required to provide us with a signed debit order form that will enable us to deduct the monies directly from the provided account based on your outstanding balance.

All services with Red Cactus is payable in advance for the month. In the case where we cannot predetermine your monthly charges like bandwidth over usage, we will bill this at the end of the month.

Please note the following regarding invoicing, billing and account suspension:

Red Cactus “Legacy” clients

  1. Invoices are usually generated between 24th and 26th of each month (Dec 2021 invoices generated on the 20th)
    2. Due date for manual payments is the 6th of the following month (EFT preferred as cash deposits incur additional fees)
    3. SMS and e-Mail reminders around the 3rd (please ensure correct contact details is captured on the admin system)
    4. Account suspension takes place on the 7th
    Please note that payments should therefore reflect before the 7th
    5. Deletion of services takes place on the 23/24th (prior to the next billing run)
    6. The invoices and reminders are sent to the same e-Mail address that you have received the account suspension notification on

Red Cactus WHMCS clients

  1. Invoices are usually generated around the 25th of each month
    2. e-Mail reminders follow 3, 5 and 7 days respectively, after payment is due (please ensure correct contact details is captured on the WHMCS panel)
    4. Account suspension takes place on the 10th.  A penalty fee of R50.00 is payable after account suspension in order to have your services reinstated.  This is an automated process that we are not able to over write manually.
    5. Deletion of services takes place on the 23/24th (prior to the next billing run)
    6. Please note: The only payment options for Linux hosting is either via debit/credit card or through Paypal.  You can “subscribe” when paying your invoice the first time.  The amount will then be deducted automatically.  A Token ID is created which is associated with your card and therefore NO card details are stored..
    7. The invoices and reminders are sent to the same e-Mail address that you have received the account suspension notification on


All refunds will be processed within 7 days from requesting the refund.  Kindly note that the transaction fee as well as the usage up to requesting the refund will be deducted from the total amount payable to you.

Should you require any assistance with your account, kindly forward an e-Mail to support@redcactus.co.za and we will advise accordingly.

In the event of your cancellation of a project, or any delay of more than two months, after work has commenced, one of the following will be applicable:

  • 20% cancellation fee
  • An invoice for all work completed up to the date of written notification, including expenses; or
  • The amount of any advance deposit made for your project.

All work will remain our property, but will be available if the project should be resumed at a later time.


By accepting the debit Order Authority payment option as the preferred pay-method for Red Cactus Services and Products, for RC Legacy clients, the user accepts the following Sagepay (www.Sagepay.co.za) authority:

I/we hereby request and authorize you to draw against my/our account with the provided bank (or any other bank or branch to which I/we may transfer my/our account) the variable amount pertaining to this agreement, on the first working day of each month.”
All such withdrawals from my/our account by you shall be treated as though they had been signed by me/us personally.

I/we the undersigned, “instruct” and authorise your agent Sagepay (Pty) Ltd, to draw against my/our account. I/we understand that if bank details have been supplied the withdrawals authorized here will be processed by BankServ. I/we also understand that details of each withdrawal will be printed on my/our statement.

I/we agree to pay any banking charges relating to this debit order instruction

This authority may be cancelled by means of giving you thirty days’ notice in writing, sent by prepaid registered post, but I/we understand that I/we shall not be entitled to any refund of amounts, which you have withdrawn whilst this authority was in force if such amounts were legally owing to you.

I/We acknowledge that the party hereby authorized to effect the drawing(s) against my/our account may not cede or assign any of its rights and that I/we may not delegate any of my/our obligations in terms of this contract/authority to any third party without prior written consent of the authorized party.




Red Cactus reserves the right to request an upgrade to a larger hosting package should the client have excessive data usage.

Clients will be notified of such excessive usage and provided with alternatives.
Clients are responsible for their own backups and restore of data.
Red Cactus provide backups of the environment (including data) in the case of disaster recovery.
The web hosting panel makes provision for backup and restore.
Additionally the client is welcome and encouraged to make an additional type of backup, as might be their requirement, including page content in their website content management system.

Click here to view the agreement/Terms for Registry.net.za
Click here to view the agreement for OpenSRS
Click here to view the agreement for ZA Domains


Red Cactus reserves the right to request an upgrade to a larger hosting package should the client have excessive data usage.

Clients will be notified of such excessive usage and provided with alternatives.
Clients are responsible for their own backups and restore of data.
Red Cactus provide backups of the environment (including data) in the case of disaster recovery.
The web hosting panel makes provision for backup and restore.
Additionally the client is welcome and encouraged to make an additional type of backup, as might be their requirement, including page content in their website content management system.


Click here to view the agreement/Terms for Registry.net.za
Click here to view the agreement for OpenSRS
Click here to view the agreement for ZA Domains

Kindly note the following:
1.  Red Cactus will not take any responsibility for incorrectly spelt domain names upon registration and therefore cannot be held liable after the domain registration has completed.
2.  Should the registration process fail for any reason and the registration fee is charged to your account, while the domain was not registered, we will gladly refund the registration fee, minus the amount charged for the transaction, based on the merchant fees.
3.  Domains cannot be transferred away during the two (2) week period prior to renewal and up to five (5) days after renewal and will need to be renewed with your current provider.


Unless explicitly quoted and invoiced as such, Red Cactus will not be held liable for the content of your website.

Not only does this include the actual content but also adding it to your site. It remains the responsibility of the client to create and publish their own content.
As an exception Red Cactus may quote the client to load the content of the site. This quote is based on supplied content or the standard hourly rate as determined by Red Cactus from time to time.

Website quotes, unless specificically agreed upon, do not iunlcude any copywriting or spel checking and it is the repsonsibility of the client to supply the content in the correct and final version beforeo the site is built. Copywriting and proofreading services can be added at an additional cost.

Products (items in your store) are also considered content of the site. Red Cactus gladly provides a sample or template of a product on request, to assist the client in starting the process of loading their own products.

Where we did not explicitly quote to load the products, this remains the client’s responsibility.

Training for the loading and changing of content can be provided.


Hosting is provided on a month to month basis, no contracts apply. Unpaid hosting spaces will be removed from our servers on the dates specified under our payment terms. No backups of these spaces will be available after this. It remains the client’s responsibility to take backups before cancellation or migration away from us. Hosting is either paid and active or unpaid and data scheduled for removal.

Upon signing up for your Red Cactus hosting account you can expect the following from our very user friendly, self-managed hosting service:

  1. Allocated disk space (based on the type of hosting plan selected).
  2. Email accounts (based on the type of hosting plan selected).
  3. Unlimited bandwidth based on our FUP (amount of traffic generated by visitors accessing your site).
  4. Domains and websites (quota based on type of hosting selected).
  5. Webmail interface to manage Email accounts (MailEnable, Roundcube, IceWarp).
  6. Host panel (MSP control for RC Legacy clients), Direct Admin, SolidCP and Plesk, for new clients, to manage hosting features, i.e. create Email accounts, updates DNS, create databases and install free Let’s Encrypt SSL certificate.
  7. Admin Panel (RC Legacy clients) now known as the billing system (SeriousBilling) and WHMCS, for new clients, to manage hosting accounts and view invoices.Please note:  The below forms part of the self-managed service, but is not limited to:
  1. Setup and configuration of your client desktop software (Windows, Mac, Outlook, Thunderbird, Mac Mail).  Please purchase 3rd party support here, should you require assistance.
  2. Setup and configuration of your phone or tablet.
  3. Resetting or changing your CMS passwords and those of the hosting panel accounts or Email accounts.
  4. Creating mail accounts, changing your mail settings, limits or out-of-office replies.
  5. Registering domains.
  6. Accessing your computer via remote desktop support is now a paid service.  Kindly navigate to https://www.redcactus.co.za/third-party-support for more detail.
  7. Regretfully we no longer receive hosting clients at our premises.

Please note:

  1. Due to the nature of the Windows OS, regular updates and/or restart of the server is no longer optional, but any many instances compulsory.  Notifications for these restarts will no longer be circulated as we are then flooded with responses that are not related to the notice.
  2. Although every reasonable measure and precaution possible is taken and backups are made off-site (according to our SLA), Red Cactus is neither responsible nor accepts any liability for  loss of data (website files, databases and Emails, including attachments), whether due to software failing or removal of data from the client side.  We have never lost any client data in 20 years and therefore we are confident that your data will be restored in the unfortunate event, should your data be accidentally removed from the client side.
  3. Should your account be terminated due to non-payment the software/server will automatically remove your data on the dates specified in our payment terms.  Data removed from our servers on these dates, will no longer be available to restore.

Red Cactus allows for a two (2) month waiting period for customer feedback. If no reasonable feedback has been provided, we commence with invoicing the work done as at that point in time.


Acceptable use policy of Red Cactus is subject to the acceptable and use policies of Xneelo and the WWW consortium in addition to other related acceptable usage as described in this document.
Find more info regarding Xneelo and the WWW consortium on their respective sites.


Kindly note that the support offered by Red Cactus is directly related to the uptime of the hosting and e-Mail services, i.e.

  1. We run daily (Database / Website Files) backups (stored for 4 days)
  2. E-Mails are stored for a maximum of 48 hours, should an account need to be restored, due to accidental removal.
  3. Our hosting services are fully self-managed
    We are not allowed to create mail accounts or reset mail account and panel passwords.


    The responsibility of Red Cactus is to ensure that the web servers are running as expected and will inform clients of any emergency downtime or planned downtime to upgrade servers or operating systems, etc. We have published a vast number of online guides to assist you with the management of your services.
    The client’s responsibility involves the following, but is not limited to;
    Please ensure that you have put security measures in place,
    select very strong password and install brute force attack to keep unwanted visitors at
    b. Do NOT use the same password for eMail accounts, panel and WordPress logins.
    c. Kindly check to see that your site files are uploaded in the correct folder, i.e. “public_html”
    d. Also ensure your account is up to date to avoid any suspension of services.


    The responsibility of Red Cactus is to ensure that the mail servers are functioning as expected. This means that should you be able to send and receive using the webmail (MailEnable) interface, our services are active.
    The client’s responsibility involves the following, but is not limited to;
    Kindly make use of a strong password of at least 8 characters, including a special character, numeric and alpha-numeric as well as capital and lower case.
    b. Stay within the hourly limit of 140 mails on the standard mail server
    c. Do not send out unsolicited mails and run the risk of being blocked
    d. Kindly check our website tutorials should your e-Mail client (Outlook/Thunderbird/Mac Mail) not be able to send and receive and you are receiving error messages.

Red Cactus provides online support on our site through the Knowledge Base as well as the following channels, should you require additional assistance:

–       Support eMail from your primary account
This is the preferred method of communication, to ensure that all conversations are recorded.

–    Support ticket via website form
     This usually serves as a channel, should your primary e-Mail account not function in order
to send a support request

–     Remote desktop support
In the event of requesting remote desktop support, you are required to schedule a
convenient time to access your computer.  Kindly note this is a paid service and will be
charged at R420.00 (incl. VAT) per hour or R295.00 (incl. VAT) for the first 30 minutes.

The Online Chat is only for pre-sales questions and requests, such as:

  • Do you host WordPress sites?
  • Can you host PHP and (ASP).NET?
  • Where are your servers located?
  • How many user accounts do you allow?
  • Any technical questions (not support related).

We will publish your site on our production servers running in a web staging area. This has the benefit that search engines (like Google) will scan and start to index your site from very early in development phase, without being “live”.
The resources that this staging site consumes are the same as for a normal live production site. The client (You) is responsible for this hosting cost. We provide you with e-Mail, database, and hosting space as per normal hosting.
Should you not want to make use of this “staging environment” you should provide us with an alternative.

There are exceptions (such as larger projects) that will be discussed with the client themselves should it apply.


Although Red Cactus displays statistics of site visits using 3rd party tools we do not keep any statistics data for backup. As user you are responsible to manage the stats on your site. We give all web administrators access to the raw log files and encourage backup of these.


Free co.za domains are dependent on 3 months of hosting at Red Cactus for all packages except parking.
Free SSL certificates are issued for a 3 month period at a time with free renewals while hosting at Red Cactus


The hosting industry in South Africa is driven by bandwidth. All our packages get calculated primarily based on bandwidth. Other factors such as spaces used on the disk and email usage etc. also play a smaller role. Your panel will at any time show you your totals regarding space and bandwidth. When the bandwidth gets exceeded an additional invoice will be payable on the over bandwidth usage. The rate gets published on the hosting pages on this website.


Red Cactus makes use of commercially licensed email software. We maintain backups of all data for 48 hours for the purpose of Disaster Recovery only. The client is responsible for their own mail. We have no control over whether you delete mails or not. If mails are removed from the mail server it is no longer available for us to recover after 48 hours.

IMAP protocal synchronizes server mail with client devices and vice versa. When using this protocal the e-Mails will be available if your client device is “lost”. Replacing the client device and reconfiguring the software will resynchronize your mails again.


Our standard Email servers are not designed for bulk mails and limited on the hourly rate for sending out mail.  This limit may vary across our different environments.

Should an Email account send bulk mail, the account will be flagged and possibly blocked, while the limits will be capped immediately.  Accounts may also be disabled on a second attempt to send bulk mail.

Please note:
You might not be aware of the bulk mails that are sent by your account.  If this is the case then the account could be compromised and you are required to reset the password.



Red Cactus provides a service to our customers for remuneration. Our accounting system will invoice you when services need to be paid in addition to statements in order for you to see the full financial records.

The accounting system keeps key communication fields in order to email the financial as well as notifications to the clients. It remains the client’s responsibility to keep all relevant information up-to-date.

The administrative system enables all our clients to self-manage their services at any-time. This system is currently published at https://admin.redcactus.co.za (RC legacy clients) and https://p.netmask.host/clientarea.php (WHMCS client area) for all Direct Admin and Plesk clients. The system is constantly changing to allow for more functions but in its current form supports the ability to manage hosting functions and domain actions.

By logging into these admin systems, the client understands and is responsible for their account details and ensuring that the credentials are kept secret. Many actions like registering a Domain Name has direct financial implications that the account owner becomes responsible for. The access to the above system is recommended only by selected responsible representatives of the company or organization.

We also provide web hosting panels called MSP Control, Direct Admin and Plesk.  These systems will assist you with normal web hosting functions, such as DNS editing, FTP account creation, Database management and much more.

Please ensure that your password for all our systems are strong and changed on a regular basis, in addition to not using those passwords on other locations.


Red Cactus provides a store front with “products” that you can buy using selected payment methods. The following conditions and restrictions apply to the product categories.

Red Cactus buys royalty free images and provide these images as part of configuring website content. We do not actually sell the image but rather the placement of the Image(s) on a website and sizing it.


WordPress Themes are developed “in house” using the latest WordPress CMS versions. The theme is sold “as is” and we only add content to the theme.

Kindly note the following:
1.  You are eligible to download 30 free images after purchasing a theme of your choice.
2.  If you host the theme with Red Cactus your DIVI builder will automatically be updated seeing that we possess a perpetual license.
3.  You may host the theme anywhere that is convenient for you. Any changes to themes are subject to specifications and approved quotes.  Should you decide to host the theme elsewhere you will not qualify for any DIVI builder updates.


Red cactus agrees that the all the information disclosed by the client (you) including such information disclosed in writing, orally or by inspection of client’s (your) property, relating to (without limitation) the company’s prototypes, samples, technical data, trade secrets, know-how, actual and anticipated research, developments or products, product plans, services, software, inventions, processes, discoveries, formulas, architectures, concepts, ideas, designs, drawings, personnel, customers, markets, marketing plans, distribution methods, financial information, sales or programming matter, compositions, drawings, diagrams, computer programs, studies, work in process, visual demonstrations, manufacturing plans, confidential information disclosed to the company by third parties and other data, whether oral, written, evidence is now of subsequently becomes generally known or available by publication, commercial use or otherwise, through no fault of Red Cactus.

Red Cactus agrees to use the confidential information solely for the purpose to use all possible means to maintain the confidential information in strict confidence and at least those measures that it employs for the protection of its own confidential information, but in any event not less than a reasonable degree of care to disclose confidential information only to Red Cactus employees who are required to have the information to perform their duties on behalf of the client (you)


Now that you have signed up for your Red Cactus hosting account you probably want to install WordPress in order to publish your website.

There are basically two ways to go about this:

  1. As a self-managed service* you can install WordPress, create new database(s) and upload your theme and required plugins that will help with functionality of your website, therefore making it interactive for your visitors.
  2. Alternatively, you can sign up for one of our maintenance contracts**, whereby we will manage all of the above for you, with your input, off course. This way we will ensure that all the plugins/add-ins are compatible with your installation and theme.

Please note the following:
*  Should you decide to make use of option 1 (self-managed service), you will be solely responsible for the updates and maintenance on your site.  Please visit our WordPress guide here https://www.redcactus.co.za/knowledgebase_category/wordpress-guide/
Should anything go wrong with your site, we will gladly assist, although our standard support rate of R420.00/hour will take effect to investigate and possibly rectify any errors, seeing that we would not have been responsible for the development of the site.

**  You might feel that all of this is simply too time-consuming and rather decide to opt for one of our maintenance packages.  Kindly navigate to https://www.redcactus.co.za/website-and-hosting-retainers/ and view the applicable fees.

Important note:
The maintenance packages exclude the initial charge for development of the site and/or plugins purchased.


Firstly we absolutely hate to see you leave, so if there is anything we can do to change your mind please let us know, anything!!

Ok, so if we’re unable to retain you as a client, the following detail will help to make the transition to your new home easier.

  1. We have no contracts; therefore, notice is not required however, you are required to remove your services once you have migrated away. See the last point about removing your services.
  2. Backup all your files and databases. You need to back up your website files, export any databases from your hosting panel and migrate your mail accounts across prior to initiating the domain transfer. The hosting panel details would have been sent to your primary technical e-Mail. If you do not have these, log a request at support@redcactus.co.za requesting this. Take note that this is not a function performed by us, it is your responsibility.
  3. Now that you have the backups, remove them from the servers and hand it to the new guys to load on your new home. Again, we are not responsible to transfer your content.
  4. Your new Hosting provider needs to setup the website and database on their server along with the e-Mail accounts that you might have.e-Mails are always on the client PC or mac, even if you used IMAP, the synchronized copy is on your machine, just make sure you copy these mails to a separate file. For instance, on Microsoft Outlook, create a new data store and just copy the mails you want to keep. It is best to get the new provider to assist you since you are migrating to a new environment that we do not manage or control. (Are you the Web Master? See below)
  5. Now that you have backups and your services are correctly setup with the new service provider, you should request them to transfer the domain.
  6. We cannot transfer your domain away from us!
    – The new provider requests a transfer.
    – The primary owner of the domain (YOU) will then receive a mail from the domain registrar requesting you to accept or decline the transfer.
    – Accept the ticket if you want to continue to transfer away.
  7. Once the domain is transferred away, all services are the responsibility of the new service provider, and they will assist you on your carefree journey forward.
  8. You should now remove all your services, such as hosting, on our hosting admin system. You can find this here https://admin.redcactus.co.za or https://p.netmask.host/clientarea.php If you do not remove this, you will still be invoiced.
  9. All services are now removed from our servers. This is automated. It is not that we are angry with you for leaving, it is that these services take up resources like disk space, bandwidth, CPU, etc.
  10. Let us know if there is anything else. Hopefully we see you again…really, we love you!
  11. The above also applies to the WHMCS client area using Direct Admin and Plesk host panels.

New Web Master(s) looking for answers.

  1. We try our absolute best to service our clients. As a professional Service Provider, we are focused on our clients, and them alone.
  2. Red Cactus has no responsibility to move your “new” customer’s data, explaining our hosting environment or assisting you in building your business.
  3. If you do not understand how to migrate WordPress websites, Email data, SQL files etc, this is your responsibility to educate yourself, not ours.
  4. Please understand it is not that we do not want to support you as Web Master / Small Business, it is just that we are focused on our current clients and keeping them happy!

As a last thought, you have just gained a new client, yippee ki yay! Please act accordingly and take full responsibility…. as ours unfortunately just ended.